Calling all Flow Game Hosts!

This Reunion is for Flow Game Hosts — whether your training was recent or long ago, and whether the Game is central in your work today or quietly present in the background. If the Flow Game has ever called you into practice, you are part of this circle.

Is this a training or certification event?

No. This is not a training and no certification is offered. This gathering is a space of shared practice — for listening, reflecting, learning from lived experience, and reconnecting with one another and with what is emerging now.

Who is creating this event?

The Reunion is being held by a team of Flow Game Hosts (Chie Aikawa, Mary Alice Arthur, Søren Thorborg, Soledad Pons, Sophie Charrois) who have been meeting since August 2025 to make this happen, with the support of Flow Game Stewards and the wider community. We are all part of this practice — and we look forward to welcoming you!

We start on Friday 12 June, settling in and opening our time together at 13:30. We close on Sunday 14 June at 16:00, bringing our shared journey to a gentle completion.

You are welcome to arrive earlier or stay later if you wish. Additional nights can be arranged directly with the venue.

In addition, Toke and his team will be offering a Practicing for Peace Dojo in the days before the Reunion. If you would like to participate, please refer to the separate information and registration for the Dojo.

The registration fee supports the shared costs of holding the Reunion — including meeting spaces, administration, basic materials, and the travel and accommodation of the organising and hosting teams.

The organising team has been working on a voluntary basis since August 2025. The fee helps us hold the gathering responsibly and with care. The registration fee does not cover your personal travel expenses, accommodation, food, or any additional nights you choose to book.

What are the registration fee options?

🌿 Holding the Essentials – Registration fee (€180)
Covers the essential costs required for the Reunion to take place.

🌳 Holding with Care – Registration fee (€200)
Helps strengthen the overall budget with greater flexibility and resilience.

Both levels grant full participation in the Reunion.

What might the total cost be?

As orientation (excluding travel), example totals with the €180 registration fee are approximately:

• Camping (own tent): around €405
   
• Dorm accommodation: around €425
   
• Shared room: around €445
   
• Single room: around €520–560

Your total will depend on your accommodation choice and any additional nights or meals booked directly with the venue.

Please register here.

To prepare for the event and for travel information, download this PDF.

Food and accommodation are arranged directly with the venue through their booking system.

You will be able to:

• choose your accommodation (single, shared, dorm or camping)
• select your meals
• add extra nights or meals if needed

These costs are paid directly to the venue, keeping things simple and transparent.

We are holding a solidarity fund to support Flow Game Hosts who feel called to attend but may not otherwise be able to do so.

In the registration form, you have the opportunity to indicate if you would like to request support with the registration fee.

The organising team will review requests with care and confidentiality. We are trusting the generosity of our global community to help widen access.

1. You are warmly invited to make a Community Support Contribution – Donation. 

This flexible contribution can:

• Support hosts who may not otherwise be able to attend
• Bring ease to the overall budget
• Express appreciation for the voluntary work behind the gathering
  

You are welcome to contribute whether or not you plan to attend. Please follow the Community Support link for Reunion-specific donations. The general Donation button supports the Reunion as well, but does not include the detailed explanation of how the funds are intended to be used.

Make your donation here.

2. You can also specifically support two Zimbabwean hosts who are fundraising for flights and support to participate. See the details here.

How are finances handled transparently?

Participatory Leadership DK has generously enabled this project to be hosted on Open Collective. As we are a collective and not a legal entity, our funds are held by our fiscal host, Stichting Reculture Foundation (based in the Netherlands), which manages the bank account on our behalf.

All contributions and expenses are processed through this structure. The fiscal host oversees payments, reimbursements, and transfers, typically on a weekly basis.

Through Open Collective, the community can see:

• how contributions come in
• how shared funds are used
• how expenses are reimbursed

This approach reflects our values of clarity, shared responsibility, and trust.

Our venue is:

Himmelbjerggården 

Himmelbjergvej 11
8680 Ry, Denmark

The gathering takes place near Ry in western Denmark and can be reached via Aarhus, Billund or Copenhagen airports, followed by train and local transport.

Arriving by Air

Billund (BLL): Closest airport; take the bus to Skanderborg, then the train to Ry.

Copenhagen (CPH) & Aarhus (AAR): Good options with train/shuttle connections.

Arriving by Train

Your destination is Ry Station.

Step 1: Take any InterCity train to Skanderborg.

Step 2: Transfer to the local GoCollective train (Line 030) toward Silkeborg/Herning. Ry is an 11-minute ride from Skanderborg.

The Final Leg (7 km to Venue) 

From Ry Station, choose one:

 Taxi: ~200 DKK (€27).

 Bus: Lines 421 or 311. Stop name: Himmelbjerggården (Ry). 

 Carpool

Coordinate via our Self-Organizing Document.

Be aware

Construction work

As a result of track work in the area, timetables might be changed. Make sure by checking the 'Rejseplanen’ (Timetable guide) in English: 

Train travel Time

From Copenhagen to Ry, it takes 4:15 to 5:30 hours by train.

When you see the timetable ‘ICL’ is Intercity Express, and ‘IC’ is an ordinary intercity train.

Aarhus to Ry is less than hour

Orange train tickets

 Going by train across Denmark? SAVE MONEY with Orange Tickets’

Reduced prices by up to 75%

For each departure - outside of rush hour - a certain number of 'Orange tickets' have been released that only cost approx. 25% of the full price.

 Buy them in good time, as the number is limited. The sooner you buy, the more possibilities you have. They can be purchased two months before departure.

There are two types:

• 'Orange' is a ticket for a specific departure and cannot be refunded if you change your plans.
• 'Orange Fri' is a bit more expensive (but still less than half price) but can be refunded ½ hour before departure. But you cannot change the time and keep the discount.

 Read more 

To prepare for the event and for travel information, download this PDF.

💡 What might make the journey smoother?

• Use Rejseplanen (Denmark’s national travel planner) to plan train and bus connections
• Booking trains in advance (especially from Copenhagen) can significantly reduce costs. Look for the off peak Orange tickets.
• Through the venue’s booking portal, you can add extra nights or meals if you arrive earlier or leave later

We warmly encourage participants to coordinate travel and share rides where possible. Once registration opens, there will be space to connect with others who may be arriving via the same routes.

🚗 Can we travel together?

• Renting a car offers flexibility, especially if arriving early or staying longer. Approximate car rental cost: €40–70 per day, depending on location and timing
• Parking is available at the venue
• Use this document to let us know your travel plans and find others to travel with.

We are sure that you won’t want to cancel, but if circumstances make it impossible for you to attend, the cancellation policy is:

• Cancellations and requests for refunds must be emailed to Sole
• Before 15 May 90% refund
• On or after 15 May 50% refund 
• From 4 June no refund